What is Intelligent Capture?

Intelligent Capture uses technologies such as Optical Character Recognition (OCR), Intelligent Character Recognition (ICR – Handwriting recognition) and other recognition engines plus artificial intelligence to turn images of documents into data. 

Intelligent capture is the process of identifying and extracting critical information from incoming paper and  electronic documents  without extensive guidance from a user. When leveraged in combination with content management or business process automation software, organizations can use the extracted data for digital routing and delivery of relevant documents.

Business Benefits

Intelligent Capture enables organizations to overcome a number of challenges caused by manual data entry, providing benefits like:

¨   Reduced overhead and increased efficiency : Intelligent capture frees up human resources formerly used for manual data input and processing to perform other critical business tasks

¨   Enhanced collaboration between remote workers : Intelligent capture significantly reduces your organization’s reliance on a shared location and work hours by enabling dynamic interaction between geographically distant employees.

¨   Augmented security : Intelligent capture ensures content is routed to the correct directories at the earliest possible point and guarantees that only individuals permitted to access that content are able to. It also provides more consistent and swift deployment of security procedures on all inbound content, safeguarding against costly data loss and security breaches.

¨   Simplified compliance : Intelligent capture links content to an audit trail that assists in compliance with government regulations and maintains precise retention of records and other sensitive data.



Accounts Payable invoices  are easily captured  from anywhere they arrive in the organization. They are routed and queued for processing by a centralized processor, without further regard for layout or configuration. Many invoices will proceed automatically for payment processing, or approval, as required. Only discrepant or incomplete invoices need to be reviewed or manually processed.

Transcripts  are imported from a student portal, where they can be processed automatically in making course content available more quickly, to speed up the student acceptance and enrollment process.

Check Remittance  documents are processed, extracting and verifying data for upload to the A/R cash receipts process for posting; reducing the time required to post daily remittance activity.

HR Documents  can be indexed automatically, following configuration and engine training on the required forms. Once training is complete, documents are scanned and proceed into the for automatic classification and indexing. Users only need to review or correct missing or non-confident values, as determined by the processing engine.

Lending  documents and packages are consistently captured, classified, sorted and validated; reducing processing time and allowing                 lenders and servicers to close loans faster, lower cost per loan, and ensure regulatory compliance